Navigating the EHCP annual review: A guide for parents

Episode 9: How to navigate your child's first EHCP annual review

In Episode 9 of “Raising Confident Kids with SEN” we are talking about the EHCP annual review process; answering questions that parents have about it and my insights and strategies on how to prepare effectively and advocate confidently for your child. The Education, Health and Care Plan (EHCP) is a critical document for children with special educational needs. It outlines the support required for a child to thrive in their educational environment. As important as having an EHCP is, it is equally as important to review it annually. This ensures that a child’s evolving needs are continually met. 

Understanding the significance of the EHCP annual review

An EHCP annual review is a legally mandated, yearly meeting to evaluate a child’s progress and update their plan accordingly. This review considers if the child is achieving the goals set out in their EHCP and if any adjustments to the support provided are needed. For children under five, these reviews occur every six months, reflecting the rapid developmental changes at this age.

Preparing for the EHCP review: key steps

Before the meeting, parents should gather all relevant documents, including reports from schools and specialists (speech therapists, occupational therapists, etc.). Guidelines suggest that schools should send progress reports two weeks before the review, which can serve as a cornerstone for your preparation. Ensure you understand these documents thoroughly and prepare any questions or remarks you might have.

Writing a parental contribution

A pivotal part of your preparation should be crafting a detailed written statement, known as a parental contribution. In this document, you should articulate your perspective on your child’s progress, any concerns you have, and what you believe should be the focus moving forward. Writing this down ensures nothing is overlooked during the meeting and helps steer the discussion.

During the meeting: strategies for success

Attend the review meeting prepared to be a clear advocate for your child. Use your parental contribution as a guide to discuss what's working, what isn’t, and the support your child needs. It's crucial to be specific about interventions and outcomes to avoid vague provisions in the revised EHCP.

Bring support if needed

You do not have to go through this process alone. Bringing along a companion for support — whether for emotional backing or to help articulate your points — can be invaluable. This could be a partner, a friend, or even a professional advocate.

Post-meeting actions: ensuring compliance and continuity

Post-meeting, the school will send a record of what was discussed, including any requested changes to the EHCP. Verify this document carefully against your notes; any inaccuracies need to be flagged immediately for correction.

Follow-up with the local authority

The local authority reviews the updated document and must notify you within four weeks whether they accept the recommended changes. If you disagree with their decision, this marks a critical point where you might consider legal advice for appealing against the decision.

Overcoming fear and ensuring effective advocacy

Many parents feel intimidated by the formality of the review process. Remember, this meeting is about ensuring what is best for your child, and you are the expert on your child’s needs. Holding onto this thought can transform anxiety into advocacy.

The EHCP annual review doesn't have to be a daunting experience. With the proper preparation and a clear understanding of the process, you can ensure that it is a positive, affirming, and effective venture, leading to a well-tailored plan that meets your child's educational and health needs. Remember, this is about reinforcing the support framework that allows your child to make meaningful progress and attain the best possible outcomes in their learning journey. You can listen to the full podcast episode here.

Sarah Billingham